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Online Tailoring Management System
Chapter One: 1.0 Introduction
Online tailoring management system is a
system aimed to assist in management of tailoring activities within the
industry. It will provide online services to customers such as: measurement
submission to their tailors, check whether their garments are finished and also
help in proper keeping of records. This will ensure availability of right
information, information safety, easy storage, access and retrieval. The study
aims at building a computerized tailoring management system that would be more
effective and efficient than the existing manual system
1.1 Background information
Tailoring has been known to be dominated
by unlearned people. It has been seen as a profession for the drop outs in the
Kenyan systems and elsewhere. Tailors use traditional manual systems to book in
their clients. The clients have to travel to location of the tailor shop to get
their measurement taken. These measurements are written on papers or books.
This method pose a high threat in terms
of security of their information i.e., can get lost, unauthorized people can
easily access the information, data confidentiality and integrity not
maintained. No proper backups and the system is tedious.
Online tailoring management system will
solve all these problems and automate the tailor shops and enhance
accessibility irrespective of geographical locations provided there is
internet.
1.2 Problem Statement
Currently customers have to walk to the
tailor shops to get their measurements taken for the tailoring of their
garments. Their details are taken and kept on papers. Customers too need to
move from their offices to go and check for the clothes whether there complete
or not. This is time consuming and costly. Due to the manual systems in use,
the whole process tends to be slow. Customers too have no prior information on
cost of netting their garments.
1.3 Proposed Solution
The proposed online tailoring management
system will eliminate all these manual interventions and increase the speed of
the whole process. The system will allow customers to register online and
successfully submit their measurements.
The system has inbuilt validation system
to validate the entered data. The customer can login to the system to check on
the status of the clothes for collection. The system will show the already
completed garments for clients to collect. The system also provides information
about the cost of each garment the customer intends to get knit. This data will
be stored in the database for further reference or audit.
1.4 Proposed Project Title
Title of the project is clearly stated,
i.e. Online Tailoring Management System
1.5 Project Objectives
Automate the current manual tailoring
system and maintain a searchable customer, product database, maintain data
security and user rights.
To enable customers to send their
measurements to their tailors for their clothes to be made.
To provide information about the cost,
the fabric type, the urgency at which a customer wants the dress finished, the
type of material to be used and quantity in terms of pairs needed.
To compute the total cost depending on
the selected fabric, type of material, quantity and duration and avails that
information to the customer.
To enable report generation: it is able
to give a report of finished garments to the clients for collection and
bookings made, administrator is able to view all the customers and their
details, finished garments and all the bookings made.
To create a data bank for easy access or
retrieval of customer details, orders placed and the users who registered to
the system.
1.6 Justification
Online Tailoring management system will
break the geographical barriers and bring the whole process into a quick and
easy way to access tailors. It will automate the traditional tailoring system
into a modern computerized system. This will enhance data retrieval, storage
and security. It is also cost effective since it will cut down on travelling
cost to get your measurements taken and also going to check if your clothe has
been made and is ready for collection.
The clients can access their online
tailors 24/7 and at any location provided they are connected to the
internet.
Due to the advancement in
telecommunication e.g. undersea cabling, internet accessing speed is expected
to double as the cost reduces. This will make this system more efficient to use
and offer a competitive edge in the market.
1.6 Scope
The Online Tailoring Management System
will permit to register and deliver measurements to the tailor for the next
process to follow.
It also maintains clients’ information
and generating various reports about the tailor shop. The main users of the
project are clients and system Administrator.
It also enables customers to check the
status of their garments i.e. if ready or not for collection. The system
provides information about the cost, the fabric type the customer want his/her
dress knit from, the duration a customer wants the dress finished, the type of
material to be used, quantity in terms of pairs needed and most importantly, the
system computes the total cost and avails that information to the customer.
However, online payment has not been
achieved, but the customer is expected to pay either via mobile money transfer
services like Fluterwave, Paystack or cash when they come to pick their
clothes.
1.7 Risks and mitigations
1.7.1 Risks
Some of the risks and threat that can
affect this project are:-
Hosting – some host may be unreliable
Security risk – hackers and virus
attack
Time – not able to complete the project
in time
Cost of resources – not having adequate
budget
1.7.2 Mitigations
Look for reliable people/company to host
your program.
Use of security measures e.g. firewalls
to protect from unauthorized people.
I will ensure that project schedule is
followed for the project to finish in time.
Ensure that the required resources are available and within my budget.
1.8 Monitoring and evaluation
It was done by weekly meeting with my
supervisor. I was able to report the progress and challenges encountered. I
also worked and highly appreciated on changes recommended to improve the
quality of this project to this level of standard.
Online Tailoring Management System
Chapters: 1 - 5
Delivery: Email
